Information
Technology and Applications OPR 271
OFFICE
book sections:
Terminology:
GUI graphical user interface the pictures on your screen that guide interaction not the background
Desktop Object - image or item appearing on the desktop
Icon picture that links to an object
Property attributes of an object right click and select properties to see some
Dialog box (see print dialog)
check box (on/off) - print to file
text box - pages
Spin box - copies
Option button - page range
List box - name
Rules
Exit properly temp files
Windoctor
Disk Doctor
Help
Tool tips
What's this (inside my computer)
Start / Help
Parts of a window
Open 2 explorer windows
Change the size
Move windows around
Minimize
Restore
Maximize
Make smaller
Return to having 2 windows shown.
Switch windows using CTRL/ALT/DEL and task list; inactive window click; alt tab
Scroll
Full page scroll with clicks on scroll bar; Drag to position in doc; click down;
page down key; arrow keys
Explorer
Show file types in explorer
Tools/ folder opt/hide ext
Tools / file types
Select files using control; shift
Move to my documents
Create a directory
Create a shortcut
Put it on the desktop and move it back
Rename it
Explorer (continued):
Move up and down directories
Find the desktop directory inside the windows directory
Find the desktop directory from the main explorer hierarchy
Find all files changed today in my documents
Find a file when you do not know the extension
Copy a file from the shared drive
Format - Difference between quick and full
Desktop appearance
You cant change yours
Change IE channel bar
Change background
Change web/classic style
Paint
Show each button
Free hand drawing
Do paint exercise on page 45
Print tray
Know it is there and shows all printers
See options in the printer
Understand that printer memory will hold jobs
Know how to change your default
Internet
Go to the long site to download a zipped word file and a picture
Save the whole page
Open a new window when clicking a link
Send a page by e-mail
Show code see html
Notice http that is the communications protocol
Expand and delete the zipped file
List serve
Look at Adelphi e-mail
how to attach
how to read attachments
Sort by every column heading
Show files created for saving e-mail
Look at address book
Outlook Express
Open and see it is similar
Address book
Create a signature (tools / options/ signature)
Send tests to yourself to test signature
Filters - view / current view/ define views /
new
(set conditions including show/hide)
Offline mode
tools / options / general tab - (connect only when not working offline)
tools / option / connection - hang up after send/rec
accounts / properties / general - include in synch
leaving messages on server
accounts / properties / advanced
Look at all menus and all buttons
FTP & Telnet will be done later when we have internet accounts
Common
Features of Office
Intellimouse
roll button does scrolling and can control zooming
shift and control keys affect the function
Open a document
Open a word document currently on the server. (2ch1 sample links.doc)
see all the options in the window while opening the file
use all options (including views and tools to find)
right click on a file to see the options
Save it to your a drive as a prior word version
Save it again as a text file
Save it again as an html file
Open two documents and see them both in the window.
Tile and then resize.
See print and print preview
see all the buttons in print preview
Editing a document
Arrow keys; page keys; home/end; ctrl home and ctrl end
click selection bar to highlight the whole document
click outside to lose the selection.
F8 and then enter to start selection (similar to shift click) - esc to cancel
undoing auto correct (type your a)
spell check
grammar check (tools/ options/ grammar)
insert toggle
Common toolbar items
new, open, save
print, preview, spell check
zoom
style, font, size,
cut, copy, paste
bold, italic and underline
undo, redo
center, left, right
painter
draw toolbar
view to select toolbars (including drawing bar)
word art