Instructions on formatting a document with page numbers, headers and footers and table of contents.

 

Goal:

The cover page has no header or footer.

The table of contents page has the page number "i" and a header with the report title

The body of the report has page numbers starting at 1. It also has the title of the report in the heading and the filename and date in the footer.
The table of contents is automatically created.

 (You can click here for movies of these steps.)

1. First create your cover page and table of contents and write the body of your paper.

 

2. Then, view the document in normal layout. (View / Normal).

 

3. Replace the first two page breaks with section page breaks.

        Remove the page break between the cover page and table of contents. Do this by positioning your cursor after the page break and then back spacking.

        Insert a section break in its place. Do this by insert / break / section page break

        Repeat for the page break after the table of contents.

 

4. Break the connection between the three sections of the document.

        Put your cursor on the table of contents page. View Header/Footer to see the header, and then click footer to see the footer. Click the button that says "Same as Previous" when you hover. It should no longer say "same as previous" over the footer. Repeat this for the table of contents header.

        Repeat this for the first footer in the body section (the first page after the table of contents).

5. Insert a page number with table of contents formatting at the bottom of the table of contents page.

        Put your cursor in the table of contents page and press view / header footer / and then choose footer.

        Insert / page number / format / change the type of number to "i ii iii" and change to start at 1.

        Switch back to the header and type in the name of your report so it will print on all pages.

 

 

6. Insert a page number with normal formatting at the bottom of the first real page.

  • Put your cursor in the first real page and press view / header footer / and then choose footer.
  • Insert / page number / format / change the type of number to "1 2 3 " and change to start at 1.
  • Also, insert the date and the filename.

 

7. Check that the page headers and footers are correct.

  • View / Page Layout. Then page down to see that the headers and footers are correct.


8. Mark the table of contents entries.

  •  Highlight the first entry that should be in the table of contents. You will find this in the body of your text.
  • Choose "format" from the menu, and then choose "styles and formatting".
  • Double click on  "Heading 2" or "Heading 3". (3 will indent further than 2 in the table of contents.) This style tells word that the text should be included in the table of contents when it is built later.
  • Repeat this for every entry that needs to be in your table of contents.


9. Create the table of contents.

  • Put your cursor under the words "TABLE OF CONTENTS" that you typed. (See the cursor blinking on the page.)
  • Choose "insert" from the menu, and then choose "reference". (In older versions of word, it may say "index and tables")
  • Click on the "table of contents" tab.
  • Click on OK. The table of contents should now be inserted.
  • If you make changes to your document later, you can repeat this process, and when you choose ok, it will ask if you want to replace the existing Table. It will then replace the existing table with one that has any new entries you added.