Why?

• To make a presentation to someone
• To make a self guided presentation to be mailed or on the internet
• To present on a computer screen or print as overheads or make slides
• When presenting on a computer screen - lots of pcs, one pc, present to a tv, project from one pc

What?

• Tool to create each slide
• Mechanism to run a show and go forward, backwards and drop objects onto a page
• Mechanism to print out various forms - slides; handouts; notes; outlines

Parts of a presentation

• Presentation file - a group of slides
• Slide - one page of a show
• Object - one system identifiable part of a slide
• Slide Master - controls the base format of all slides (header, footer, default fonts)
• Title - Slide label; Slide Master would determine whether this would print on the slide
• Body - Slide major content box; has its own formatting defaults
• View - Nomal, Outline, Slide, Slide Show, and Slide Sorter
• Template - like in all office applications, a blueprint for the basic slide format, color, and font

New Presentation

• New Slide prompt: AutoContent Wizard, Template, Blank
• New Slide tabs: General, Design Template, Presentations
• For your project use, auto content provides a good basis, but you will need to put much more into one area and can take away others
• Even when you choose blank, it will still ask you for a basic layout choice.

• Add a new slide with Insert / new slide, or New page button Common Tasks / new slide (but common tasks doesn't give layout choice)

Editing Text

• Press Enter at the end of a paragraph
• Assumes bullets
• Indent with tab or demote arrow; Outdent with Shift+Tab or promote arrow
• Autofit (which is a tools option) will keep making your text smaller to fit in the body text box
• Bullets - format bullets and numbers - choose pictures or clip art; can use motion clips; characters are symbols
• Change case with Format / Change Case
• Delete - edit / delete slide
• Change the layout - format / slide layout or toolbar button

Copying slides from other presentations

• Position on the slide before which you want the new slides to appear
• Then, choose Insert / slides from file

Moving through pages while designing

• Page up and page down move you through slides
• Ctrl / home and Ctrl / end go to first and last slide
• Scroll bar in slide or normal view
• Click on slide in navigation bar in slide view or normal view or outline
• Click on slide in slide sorter view

Views

• Normal - see navigation bar; enter slide; enter notes
• Outline - see large navigation bar; collapse and expand; create a summary slide; enter slide; enter notes
• slide sorter - move slides around; create a summary slide; select a slide; select to add notes; slide transition
• slide view - enter full slide; small navigation bar
• slide show - plays a slide

Moving through a slide show:

• esc to cancel and edit
• forward: space, N, mouse click
• backward: backspace, P,
• # enter to reach a page
• right click - shows a menu of play options
• choose pointer from context menu and then you can draw - then E erases
• choose meeting minder - minutes and action items

Checking

• Spell check
• Style check
• Light bulb indicates power point has a suggestion

Printing

• Choose type (slide, handout, note, outline)
• Choose color - pure black and white or greyscale or normal
• Choose handouts - how many per page

Animation

• Slide Show / animation options OR view / toolbars / animation effects
• animate title or body
• select effect
• set order of each object being animated
• quick preview
• custom animation - order / effects / chart / multimedia
• insert sounds or videos - to play upon click or always play
• record narration

Header and Footer

• controlled by master & view header / footer
• slides: date & time; slide no; footer
• handouts & notes: date & time; slide no; footer; header
• must be in master, but can surpress on slide

Inserting pictures

• choose picture template or just paste picture onto the box. Then, order to bring correct object forward.
• resize picture on display
• use internet to find clip art
• watch files sizes on pictures
• use any graphics editor to resize and resample the picture to make is smaller if it is too large to backup
• I found inserting my pictures in word and then copying and pasting worked well

Drawing Bar

• use drawing bar and office art to create mini-art
• view / toolbars / drawing
• draw a happy face, turn it upside down, and fill it with color, and draw a line under it.
• draw a circle with hello in it and add a shadow to it; then make it 3d
• create a happy birthday word art

Transition setting - Slide Show / Slide Transition or right click on slide sorter view

• Transition method - way slide fades in
• Transition timing - automatic or on click
• Transition sound
• Can rehearse timing to set timings through the rehearsal (don't need to know this)

Hyperlinks

• can create drill down links on any object or text
• select text or object and then the world tool or insert / hyperlink

The following are not required, but nice to know:

Packaging - NOT REQUIRED

• Pack and Go Wizard - includes all files; helpful if you have linked files
• Can then e-mail or move to another PC
• Convert to html to place on the internet as html
• Can also just insert a power point component using a web design tool, but user needs PPT installed

Special templates - NOT REQUIRED

• Org chart (takes a while)
• Table (or you can just insert table, or copy from word)

Creating a presentation in word - NOT REQUIRED

• Use tab for subheadings and bullets
• File / send to / powerpoint and it will be your outline
• Copy and paste anything from word