Travel, Lodging, Food, and Reimbursement

July 2-6, 2012

Dr. Stephen Bloch, Adelphi University

Categories of participants

• If you are faculty at a U.S. college or University, you're probably funded from our NSF grant (and you should get a letter from me saying so).
• If you are a high school teacher, you're probably funded from our Google CS4HS grant (and you should get a letter from me saying so).
• If you are faculty at a non-U.S. college or University, you're probably on your own: the workshop itself is covered, as is catered food, but you'll need to pay for your own travel, lodging, and other food.
• If you want course credit for the workshop, you need to register for Adelphi's course EDU 550 ("Teaching with Computer Programming"), 1 graduate credit. If you're a high school teacher, your tuition for this course should be covered by our grant, so it costs you nothing (but a week of your life). If you're not a high school teacher and want the graduate credit, it's at a slight discount (something like $700).

Reservations

You are responsible for making your own reservations for travel and lodging, except for dorm housing.

Lodging

Off-campus housing is available in hotels a mile or two away from campus, but it's quite expensive (so much for your travel-food-and-lodging allotment). Dorm rooms are available on campus, either single or double occupancy, much closer to the workshop and much less expensive. The Adelphi dorms do not accept cash, checks, or credit cards from individuals, so if you want to stay in a dorm room, let me know by July 9: I'll pay for it from my Adelphi account, and count that amount towards your reimbursement limit.

Dorm rooms cost $75/night for a single, or $100/night for a double (i.e. $50/person). This is much cheaper than any respectable hotel in the area.

If you're un-funded but want to stay in the dorms anyway, you can do that for the prices above (give me a check, payable to Adelphi University, the first day of the workshop). Several of you asked about bringing family members: they can stay in the dorm room too, for the price difference (which we'll subtract from your reimbursement, if you've got enough expenses to reimburse, or we'll have you give me a check as above).

Travel schedule

If you live outside day-trip range, we recommend that you arrive Sunday afternoon (the 1st) before the workshop, to allow for travel delays and relaxation. The workshop starts early Monday morning and follows an intense pace, so you'll want to get a good night's sleep.

If you're flying, you may want to stay over a Saturday night to save money on air fares. If so, we recommend the Saturday after the workshop (the 7th) rather than the one before the workshop; that way you can either finish up class projects or sight-see with the people you've met at the workshop.

The nearest airports are John F. Kennedy (JFK) and LaGuardia (LGA), both in Queens (14 and 18 miles west of campus, respectively). In addition, Southwest and USAir fly into MacArthur Airport in Islip (ISP), about 35 miles to the east.

If you're coming by train, go to New York's Penn Station (NYP), then down a flight of stairs to the Long Island Railroad, and take the Hempstead line to the Nassau Blvd. station half a mile from campus.

Parking

To be filled in

Food

Most of our meals and snacks will be catered in Swirbul 202. You can also visit the University cafeteria or nearby restaurants on your own. There are a few restaurants within walking distance of campus, but for more variety you'll need to either take the train into New York City or drive a mile or two to a suburban shopping center.

Reimbursement procedures

Most of you have received financial aid letters, and will be reimbursed for reasonable expenses, up to a specified limit, for the duration of the workshop, as specified in that letter. Keep original receipts for anything you want reimbursed! (The workshop is Federally funded, and we don't want the Federal government to think we're handing out money without accountability. Among their rules is no reimbursement for alcohol.)

Turn in your receipts in one bundle at the end of the workshop, or by mail a few days later (if you haven't got them all yet when the workshop ends). It'll probably take a few weeks to send you a check.

If you're flying on "e-tickets", make sure you get a printed receipt (probably available at the kiosk in the airport) including the following information:

• name(s) of person/people travelling
• dates and points of travel
• amount paid