- Reservations
- You are responsible for making your own reservations for travel
and lodging, except for dorm housing.
- Lodging
Off-campus housing is available in hotels a mile or two away from
campus, but it's quite expensive (so much for your travel-food-and-lodging
allotment). Dorm rooms are available on campus, either single or double
occupancy, much closer to the workshop and much less expensive.
The Adelphi dorms do not accept cash, checks, or credit cards from
individuals, so if you want to stay in a dorm room, let me know by the
end of June: I'll pay for it from my Adelphi account, and count that
amount towards your reimbursement limit.
Dorm rooms cost as follows, per night:
| | With A/C | Without A/C |
|---|
| Single | $55 | $40 |
|---|
| Double | $70
(i.e. $35/person) |
$50
(i.e. $25/person) |
|---|
This is much cheaper than any respectable hotel in the
area. As for air conditioning, it does get hot and humid in New York in
July, but you'll be spending 8:30-5:00 every day in an air conditioned
computer lab, so air conditioning in your room may not be necessary.
- Travel schedule
-
If you live outside day-trip range, we recommend that you arrive Sunday
afternoon (the 20th) before the workshop, to allow for travel delays and
relaxation. The workshop starts early Monday morning and follows an
intense pace, so you'll want to get a good night's sleep.
If you're flying, you may want to stay over a Saturday night to save
money on air fares. If so, we recommend the Saturday after
the workshop (the 26th) rather than the one before the workshop;
that way
you can either finish up class projects or sight-see with the people
you've met at the workshop.
- Parking
- When we first meet on Monday morning, I'll hand out parking passes.
If you're coming in your own car, please let me know the state and
license plate number in advance; people with rented cars (which in general
are not reimbursed) obviously can't
do that, so we'll fill them in on Monday.
- Food
- After taking a survey of people's dietary restrictions, I think I'm
just going to hand out meal tickets for the University cafeteria. The
cafeteria is organized "food-court" style, with about half a dozen
stations providing different kinds of food, so you should each be able to
meet your own requirements.
Any meals you eat beyond the meal ticket are on your own, but (if you've
been offered funding) save your receipts so you can be reimbursed for them
later. There are a
few restaurants within walking distance of campus, but for more variety
you'll need to either take the train into New York City or drive a few
miles to a suburban shopping center.
- Reimbursement procedures
- Most of you have received financial aid letters from Dr. Krishnamurthi,
and will be reimbursed for reasonable expenses, up to a specified limit,
for the duration of the workshop, as specified in that letter.
Keep original receipts for anything you want reimbursed!
(The workshop is Federally funded, and we don't want the Federal
government to think we're handing out money without accountability.)
Turn in your receipts in one bundle at the end of the workshop,
or by mail a few days later (if you haven't got them all yet when
the workshop ends). It'll probably take a few weeks to send you a check.
If you're flying on "e-tickets", make sure you get a printed receipt
(probably available at the kiosk in the airport) including the following
information:
- name(s) of person/people travelling
- dates and points of travel
- amount paid
Some participants will also receive a daily stipend; this
does not require receipts.