Travel, Lodging, Food, and Reimbursement

July 16-20, 2001

Dr. Stephen Bloch, Adelphi University

Reservations

You are responsible for making your own reservations for travel and lodging, except for dorm housing.

Lodging

Off-campus housing is available in hotels a mile or two away from campus, but it's quite expensive (so much for your travel-food-and-lodging allotment). Dorm rooms are available on campus, either single or double occupancy, much closer to the workshop and much less expensive. I'm still working on the availability of air-conditioned dorm rooms, but I don't expect that to be a major problem since we'll be in an air conditioned computer lab from 8:30-5:30 every day. If you want a dorm room, let me know no later than the end of June.

Travel schedule

If you live outside day-trip range, we recommend that you arrive Sunday afternoon before the workshop, to allow for travel delays and relaxation. The workshop starts early Monday morning and follows an intense pace, so you'll want to get a good night's sleep.

If you're flying, you may want to stay over a Saturday night to save money on air fares. If so, we recommend the Saturday after the workshop rather than the one before the workshop; that way you can either finish up class projects or sight-see with the people you've met at the workshop.

Parking

When we first meet on Monday morning, I'll hand out parking passes. If you're coming in your own car, please let me know the state and license plate number in advance; people with rented cars obviously can't do that, so we'll fill them in on Monday.

Food

We'll provide continental breakfasts and lunches for the five days of the workshop. Dinners are on your own. There are a few restaurants within walking distance of campus, but for most you'll need to either take the train into New York City or drive a few miles to a suburban shopping center. Watch this space for a list of recommended restaurants.

Reimbursement procedures

Some of you have received financial aid offers from Dr. Krishnamurthi, and will be reimbursed for "reasonable expenses" (see below) for the workshop. Keep original receipts for anything you want reimbursed! (The workshop is Federally funded, and we don't want the Federal government to think we're handing out money without accountability.)

Turn in your receipts in one bundle at the end of the workshop, or by mail a few days later (if you haven't got them all yet when the workshop ends). It'll probably take a few weeks to send you a check.

Some participants will also receive a daily stipend of $75/day; this does not require receipts.

What is reimbursable?

• Remote transportation: round trip air fare from US origins, train fare, or car mileage (check on the rate) not to exceed the cost of an air ticket.
• Local transportation for the duration of the workshop: rental cars, taxis, airport shuttles, commuter train, etc.
• Dinners for the duration of the workshop (the workshop provides breakfast and lunch); alcohol is not covered.
• Lodgings for the duration of the workshop. As mentioned above, you can use a dorm room on campus, or for considerably more money you can use an off-campus hotel.

"The duration of the workshop" includes an extra day or so at either end for out-of-town travelers. Most participants will be reimbursed for all of the above expenses, as documented with receipts, up to a total of $800; anything beyond that is your problem.